As we usher in a new year, it’s time to get ready for the annual compliance requirements every business must fulfill. Whether you’re an experienced entrepreneur or a newly registered business owner, staying on top of these deadlines is crucial to avoid penalties and ensure smooth operations.
Here’s a comprehensive guide to the 2025 compliance calendar, highlighting key dates and requirements for micro, small, and medium enterprises (MSMEs) in the Philippines.
January
Submit the Books of Accounts
Manual books:
Prepare the following:
New manual books
Secretary’s certificate to authorize a representative to submit (if visiting the RDO)
Deadline: Submit new books for registration before all pages in the old books are fully utilized.
Where to go: Visit the RDO for stamping or generate a QR code via ORUS.
Loose-leaf books:
Prepare the following:
Books from the previous year, printed and bound
Deadline: On or before January 15 from the close of the calendar year or 15 days after the close of the fiscal year.
Where to go: Generate a QR Code via ORUS.
CBA / CAS
Prepare the following:
Books from the previous year, saved in a DVD-R or USB.
Sworn Declaration QR Code generated via ORUS
Secretary’s certificate to authorize a representative to file
Deadline: On or before January 30 from the close of the calendar year or 30 days after the close of the fiscal year.
Where to go: Visit the RDO for submission.
Submit DOLE Report in Compliance with PD 851
Prepare the following:
Compliance report to DOLE containing the following information:
Establishment name
Establishment address
Principal product or business activity
Total number of employees
Number of employees who received benefits
Benefit amount granted per employee
Total amount of benefits granted
Name, position, and contact number of the reporting person
Deadline: Due no later than January 15 of each year
Where to go: Submit the report through the DOLE Establishment Report System (ERS) at https://reports.dole.gov.ph/
Renew LGU Business Registration
Prepare the following:
For a list of the usual requirements, please visit this link.
Deadline: During the period of January 1 to 20 of each year.
Where to go: Visit both the barangay hall and the municipal/city hall.
Submit the General Information Sheet (GIS)
Prepare the following:
A clearly scanned copy of the GIS, signed by the Corporate Secretary and duly notarized.
GIS data in Excel format converted to PDF.
Deadline: Due 30 calendar days after the annual stockholders' meeting.
Where to go: Submit through eFAST.
Submit Inventory List
Prepare the following:
Printed annexes
Soft copies of the annexes, stored on a DVD-R or USB drive
Sworn declaration, duly notarized
Secretary’s certificate to authorize a representative to submit
Deadline: On or before January 30 from the close of the calendar year or 30 days after the close of the fiscal year.
Where to go: Visit the RDO for submission.
Submit BIR Form 1604C and Alphalist
Prepare the following:
BIR Form 1604C
Alphalist of employees
BIR Form 2316 of employees (to be released to employees by January 31)
Deadline: On or before January 31.
Where to go:
File Form 1604C electronically through eBIR or EFPS.
Submit the alphalist via eSubmission
Submit BIR Form 1604F
Prepare the following:
BIR Form 1604F
Deadline: On or before January 31.
Where to go:
File Form 1604F electronically through eBIR or EFPS.
Submit the alphalist via eSubmission
February
Submit Certificate of Substituted Filing and Signed BIR Form 2316
Prepare the following:
Certificate of Substituted Filing, duly notarized
Soft copy of the signed BIR Form 2316, saved on a DVD-R or USB drive
Sworn Declaration, duly notarized
Signed BIR Form 2316, arranged alphabetically
Filed BIR Form 1604C and received BIR confirmation
Printed Alphalist of Employees and eSubmission confirmation
Secretary’s certificate to authorize a representative to submit
Deadline: On or before February 28.
Where to go: Visit the RDO for submission.
March
Submit BIR Form 1604E and Alphalist
Prepare the following:
BIR Form 1604E
Alphalist of payees
Deadline: On or before March 1.
Where to go:
File Form 1604E electronically through eBIR or EFPS.
Submit the alphalist via eSubmission
April
File Annual Income Tax Return (ITR)
Prepare the following:
The applicable BIR Form (1700/1701/1702)
Deadline: On or before April 15 (for calendar year ending December 31)
Where to go: File ITR electronically through eBIR or EFPS.
File Annual Financial Statements (AFS) and Attachments
Prepare the following:
ITR with proof of filing and payment
AFS, audited if applicable
Other Required ITR Attachments (e.g., BIR Form 1709, Summary Alphalist of Withholding Tax at Source - SAWT)
Deadline: Within 15 days after filing the ITR
Where to go: File electronically via eAFS.
File AFS and Attachments with SEC
Prepare the following:
AFS with proof of BIR filing
Non-stock, non-profit Organization (NSPO) Forms, if applicable
Deadline: As per SEC's Schedule (typically from April 29 to July)
Where to go: File electronically via eFAST.
Submit General Form for Financial Statements (GFFS)
What: Required for SEC-registered domestic corporations with annual gross sales or revenue of at least PHP 5,000,000, who are not covered by industry-specific Special Forms for Financial Statements (SFFS)
Deadline: Due 30 calendar days after the submission of AFS.
Where: File electronically via eFAST.
Important Reminders
Some requirements may not apply to your business. Larger companies or specialized organizations may need to fulfill additional obligations. Always verify with the appropriate regulatory agencies to stay compliant.
Non-compliance or late submissions can result in significant penalties, so it’s best to be proactive and plan ahead.
Need Assistance?
Staying on top of compliance requirements can be overwhelming, but we’re here to help. Contact us today for expert support tailored to your business needs.
Let’s make 2025 a year of growth and compliance success for your business!
This list of common BIR tax deadlines can help you ensure that your returns are completed on time. However, it’s also important to stay informed about any updates or changes to these deadlines. While this guide is a useful tool, make sure to regularly check for new announcements from the BIR to keep everything up to date.
Disclaimer: Numbers that Matter Inc. aims to provide simplified information for micro, small, and medium enterprises by combining our accounting expertise with practical insights from our team's client experiences. While we strive for clarity, some technical details may be omitted for easier understanding. The advice offered is based on our team's collective experience and should not be considered professional or definitive guidance. For specific questions or tailored advice, please contact us directly at consult@numbersthatmatterph.com.
Commenti